An offshore bookkeeper handles your day to day books: bank and card reconciliations, accounts payable and receivable, expense coding, month end close tasks and reports ready for your CPA. They work your US business hours from our Manila delivery center, in your accounting software, as part of your finance team. US companies typically save between 50 and 75 percent compared with an equivalent domestic hire. The role suits companies whose books are always a month behind.
Core Responsibilities
Bank and credit card reconciliations.
Vendor bills and payment preparation.
Customer invoicing and collections follow up.
Expense coding and receipt matching.
Month end close checklist.
Vendor records for year end 1099 reporting.
Financial reports for owners and your CPA.
Skills and Background
Software. QuickBooks Online is standard, plus Xero, Bill.com and Expensify.
US bookkeeping. Familiar with sales tax tracking across states, 1099 vendors and accrual versus cash reporting.
Reconciliation discipline.. Chases a variance rather than parking it.
Accuracy.. Small errors compound quietly in the books.
Communication.. Asks your team about a transaction instead of guessing.
Why This Role Works Offshore
The books live in the cloud.
Your hours.
Rhythm work.
Continuity.
When It Is Not The Right Fit
Tax returns, tax advice and audit sign off stay with your CPA or enrolled agent. If what you need is a controller or financial advice, that is a different hire.
Tools We Use
QuickBooks Online
Xero
Bill.com
Expensify
Gusto
Ramp
Microsoft Excel
From first call to first day in four steps.
Tell us what you need
We source and vet
You interview and choose
We onboard and support
Start Building Your Team!
Frequent Inquiries
Can they file our taxes?
They prepare clean books and reports for your CPA or enrolled agent, who prepares and files the returns. That split keeps your CPA’s hours, and your bill, down.
Do they handle sales tax?
They track and reconcile sales tax in your system and prepare information for filing. Nexus questions and filing obligations stay with your tax adviser.
How do they access our accounts?
Through user accounts you create in QuickBooks and your bank’s accountant access, with permissions you control and can revoke.