An offshore executive assistant runs the administration around a leader or leadership team: diary and inbox management, meeting preparation and minutes, travel, expenses, document preparation and chasing actions to completion. They work your Australian business hours from our Manila delivery centre, in your tools, as part of your team. Australian businesses typically save between50% and 75% against an equivalent local hire. The role suits founders and executives whose week is being eaten by coordination.
Core Responsibilities
Diary management across internal and external stakeholders.
Inbox triage, drafting replies and flagging what needs you.
Board and meeting packs, agendas and minutes.
Domestic and international travel, visas and itineraries.
Expense reconciliation in your finance system.
Tracking actions and following up until closed.
Document formatting, proofreading and presentation clean up.
Skills and Background
Judgement. Knows what is urgent, what can wait and what needs you personally.
Written English. Drafts emails that sound like you, not like a template.
Tools. Fluent in Microsoft 365 or Google Workspace, Teams or Slack, and your CRM.
Discretion. Comfortable with board papers, remuneration and personnel matters.
Anticipation. Solves the scheduling clash before you see it.
Why This Role Works Offshore
The work is digital
Hours overlap fully
Dedicated beats shared.
It compounds
When It Is Not The Right Fit
If the role is physical, greeting visitors, managing the office, running events on site or handling mail and couriers, it needs someone local. It also does not suit a leader who will only delegate verbally in passing. An offshore assistant works from written context, so expect a month of adjustment if that is not how you work now.
Tools We Use
Microsoft 365
Google Workspace
Teams
Slack
Zoom
Calendly
Xero or Expensify
HubSpot
From first call to first day in four steps.
Tell us what you need
We source and vet
You interview and choose
We onboard and support
Start Building Your Team!
Frequent Inquiries
How much can an executive assistant take off my plate?
More than most leaders expect, depending on how much context you hand over. Calendar and travel move across in the first fortnight. Inbox triage takes a month or two to calibrate. Leaders who invest in the first month get a very different result from those who do not.
Can they manage confidential board and HR material?
Yes. Your assistant is employed under terms that include confidentiality obligations, works on company equipment with security tooling, and only sees what you grant access to. Access can be removed at any time.
Will they sound Australian on calls?
They will sound like a clear, fluent professional who knows your business. Most leaders find stakeholders care about responsiveness and accuracy far more than accent.