An offshore project coordinator handles the administration that keeps projects moving: updating programmes, tracking RFIs and submittals, managing document control, taking meeting minutes, chasing subcontractors and preparing progress reports. They work your Australian business hours from our Manila delivery centre, in your project systems. Australian businesses typically save between 50% and 75% against an equivalent local hire.
Core Responsibilities
Programme updates and tracking.
RFI and submittal registers.
Document control and transmittals.
Meeting agendas and minutes.
Subcontractor and supplier follow up.
Progress and cost reports.
Site documentation filing.
Skills and Background
Construction systems. Procore, Aconex, Microsoft Project and similar.
Organisation. Many registers, nothing out of date.
Precision. Dimensions and layers right first time.
Communication. Polite but persistent with subcontractors.
Construction literacy. Understands what the documents mean.
Why This Role Works Offshore
Project admin is digital.
Project managers manage.
Hours overlap.
Continuity across projects.
When It Is Not The Right Fit
Site supervision, safety responsibilities and face to face client management stay local.
Tools We Use
Procore
Aconex
Microsoft Project
Smartsheet
Bluebeam
Microsoft 365
From first call to first day in four steps.
Tell us what you need
We source and vet
You interview and choose
We onboard and support
Start Building Your Team!
Frequent Inquiries
Can they attend project meetings?
Yes, by video, taking minutes and tracking actions.
Do they handle safety documentation?
They can maintain registers and paperwork. Safety responsibility and site supervision stay with your local team.
Can one coordinator support several projects?
Often yes, depending on project size.